Good records are dated, factual and easy to review. This custody documentation log is a journal for every custody event — especially allowed and denied visits — with a full-year view that marks each day and summaries that count everything for you.
Who this template is for
- Parents who want clear, dated records
- Parents working with a mediator or lawyer
- Co-parents tracking agreements and changes
Features
- Documentation journal (500 lines): date, time, category, outcome, reason given, what happened, witnesses, evidence and a follow-up checkbox.
- Outcomes: Allowed, Partly allowed, Denied or Not applicable, color-coded.
- Year view: all 12 months on one page with each day marked ✓ allowed, ½ partly allowed, ✗ denied or • other entry. Works for any year from 2024 to 2040.
- Summary: visits allowed and denied, percentage denied, open follow-ups, a month-by-month table and chart.
- Counts of the reasons given for denials and entries by category (visits, exchanges, calls, school, medical and more).
- Drop-downs, date pickers, print-ready, no macros.
How to use it
- Download the file and open it in Excel or upload it to Google Sheets.
- Add an entry on the Journal tab the same day something happens.
- Choose the outcome and the reason given, and note any witnesses and evidence.
- Review the Year View and Summary tabs whenever you need an overview.
What’s included
- 1 .xlsx file with 4 tabs: Start Here, Year View, Journal and Summary.
- Sample entries to show how it works (delete them to start fresh).
Compatibility
Works in Microsoft Excel (desktop, Mac and Excel online) and Google Sheets. No add-ons or macros required.
FAQ
What should I write in the journal?
Stick to facts: dates, times, what was said and done, who was there and where the proof is. Avoid opinions.
Can I log things other than visits?
Yes. Use categories like School, Medical, Activity or Communication and choose Not applicable as the outcome.
Is this legal advice?
No. It is a record-keeping tool. Ask a family lawyer how to present your records.
Does it work in the free version of Google Sheets?
Yes. Upload the .xlsx file to Google Drive and open it with Google Sheets. A free Google account is all you need.
Can I use it on a Mac, iPad or phone?
Yes. It works in Excel for Mac and Windows, Excel online and the Google Sheets app. For editing, a computer or tablet is the most comfortable.
How do I get the file?
Right after checkout you get a download link on the confirmation page and by email.
More templates like this: Co-Parenting Templates.
This is a digital product. No physical item will be shipped.
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